Doing Business with the City

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The Purchasing Division of the City has an obligation to Victorville citizens to obtain the most economical acquisition of quality materials and services that will assure efficient operation of City Government.

Victorville is always interested in fostering participation by all qualified business persons offering commodities and services that may be used by the City.

 

GENERAL REQUIREMENTS

Delivery
Vendors should carefully follow all shipping instructions and ship to locations appearing on the purchase order. The City normally specifies purchases to be F. O. B. Destination, freight prepaid. When the method of delivery is not specified, the least expensive delivery method should be used unless the nature of the delivery requires special handling.

Insurance
In all instances in which vendor personnel enter City property to repair, service, construct, install, etc., the City requires General Liability and Auto Insurance for not less than $1,000,000.00. The Certificate of Insurance issued for such a policy must name the City, Officers, Elected Officials, and employees as an additional insured. Prior to commencement of work, adequate proof of Worker’s Compensation Insurance must be provided.

Bid, Payment and Performance Bonds
When requested, bids must be accompanied by a bidder’s bond in the form of a certified or cashier’s check or a corporate surety bond in an amount not less than ten (10%) of the bid amount. When required, a Faithful Performance Bond and a Payment Bond must be issued. All bonds must be issued by an admitted surety insurer in the State of California, as set forth in the Public Contract Code, Section 20170.

Licenses/Permits
Evidence of a valid State of California Contractor’s license with the proper classification, when applicable, is required to be on file with Purchasing prior to commencement of work. All contractors are required to obtain and maintain a City Business License, available through the City Development Department. Building permits must be obtained, when applicable, from the City Building and Safety Division of the Development Department.

Billing and Payment
Each invoice should be exact in its submission and shall include the purchase order number, quantity, description of item, unit price, extensions, discounts, and applicable taxes. Unless otherwise specified on the purchase order, invoices should be directed to the Accounts Payable Division. Issuance of pay warrants is contingent on Council action. In general, the City pays in net 30 days. Early payment discounts will expedite payment. All questions regarding payment should be brought to the attention of Accounts Payable. Please be prepared to reference the purchase order number and invoice number.

Recycling
It is the intent of the Purchasing Division to investigate all possible sources of recycled products. Where economically feasible, all recycled products will be considered in accordance with Resolution 90-205.